Employee Scheduling Software for Medical Spas, Dermatology, Cosmetic, and Aesthetic Services
Snap Schedule spa employee scheduling software let you efficiently schedule employees with the right skills at precisely the right times to match the workload demands. It is the easiest way for companies to transform time-consuming, manual ways of employee scheduling into effortless workforce management.
Employee scheduling has always been a constant struggle for medical spas, dermatology, cosmetic, and aesthetic services. Poor shift scheduling can lead to increased operating costs, high employee turnover, and soaring grievances. Managers often spend countless hours on shift scheduling, making sure that hours are within budget, employees with the right skill set are assigned to specific shifts or locations, time off requests are given the correct priority, and employees are notified of schedule changes in a timely manner.
Medical spas and cosmetic centers have peak hours, high seasons, part-time employees, and a variety of job positions to schedule and multiple shifts to cover. Union and FLSA rules may place restrictions on work hours, overtime compensation, and the types of work schedules that can be implemented. Managers must also consider time-off requests, labor rules, and personnel availability when developing work schedules for medical staff, full-time and part-time workers.
Snap Schedule employee scheduling software is packed with powerful shift scheduling features and gives you instant access to key decision-making criteria, including staffing requirements, regular, overtime and on-call hours, labor costs, employee skills and certifications, employee availability and preferences, and much more. With Snap Schedule employee scheduling software, spas and cosmetic clinics will save scheduling time, improve efficiency, reduce labor costs, and strike a work-life balance for employees.
Manage employee scheduling with one tool
No-conflict scheduling
Drag-and-drop or auto-generate shift schedules for an unlimited number of spa employees and shifts. Support 24/7, fixed, rotating, split, multiple shifts, time off, and on calls.
Tasks & breaks scheduling
Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage and proactively manage break and rest compliance.
Time clock & attendance
Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll.
Leave & time off accruals
Set up different leave types, reasons, and accrual rates. Avoid accidentally schedule on-leave workers. Employees can see their leave balance and request time off on the go.
Ensure shift coverage
Show the number of employees scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.
Schedule by skills / positions
Define skills/certifications and associate them with employees. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.
Unavailability & preferences
Avoid scheduling conflict with up-to-date employee’s availability and leave balance. Employees can enter their availability and desired work hours.
Employee communication
Keep teams in sync and notify workers when work schedules have changed. Notify hotel workers when open shifts are created and available. Alert schedulers when workers request time off, bid on an open shift, or accept a shift trade.
Automated shift callouts
Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.
Labor cost control
Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.
Extensive reports
Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.
Anywhere, anytime access
Employees can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.
Ready to see Snap Schedule in action?
Our product specialists will customize a demo that addresses each challenge, question, and goal you have—all at your convenience.
