Snap Schedule

Desktop Employee Scheduling Software For Small and Growing Businesses

When you choose Snap Schedule employee scheduling software, you get a complete and easy-to-use software solution that addresses your organization’s employee scheduling challenges and helps you control labor costs. Snap Schedule’s graphical interface, drag-and-drop scheduling, and automatic schedule generation let you easily create optimal shift schedules for your employees. Its innovative multi-view schedule planner gives you multiple vantage points to view and adjust employee schedules.

Spend less time creating and publishing work schedules

The more time you spend on scheduling, the less time you spend on more value-added tasks. Snap Schedule employee scheduling software gives you an easy-to-use graphical user interface and powerful software tools that make scheduling employees, editing information, analyzing data, and distributing employee work schedules easy and simple.

Snap Schedule software lets you accurately track and forecast employee absences and staffing needs. It warns you of scheduling conflicts and helps you minimize over-staffing, which in turn reduces payroll costs. As you create shift assignments, Snap Schedule software automatically sums up employees’ work hours, calculates overtime, on-call, time off, and shift premium pays, and provides detailed labor cost reports so you can stay on budget.

Assign shifts and schedule time off with a simple drag & drop

Schedule with confidence. Complex shift assignments, such as split shifts, multiple shifts, paid/unpaid time off, and on-calls, are all supported. Snap Schedule software automatically alerts you of any scheduling conflicts. Instantly see the impact of scheduling changes because Snap Schedule software updates total hours and shift coverage data in real-time.

The Shift Coverage Planner displays the number of employees scheduled to work by position, skill, or assignment reason for each shift and lets you quickly see any over/under staffed conditions. Snap Schedule employee scheduling software automatically computes and displays the assigned head counts and variances for comparison with the required employee head counts.

Reduce labor costs, foresee and avoid unnecessary overtime

With Snap Schedule software, you can specify how overtime pay is computed for work hours in excess of: (a) certain hours per workday, (b) certain hours per work period, or (c) a combination of both.

A shift premium pay can be a fixed amount per shift, a fixed amount per hour, a percentage of the employee’s regular rate, or any combination of the three. This can also be limited by days of the week, exempt and/or non-exempt employees, and can be included in employee overtime calculations.

Similarly, the on call compensation can be a fixed amount per shift, a fixed amount per hour, a percentage of the employee’s regular rate, or any combination of the three.

Schedule breaks and tasks to be performed in each shift

Within a shift assignment, you can schedule and specify which tasks (duties) an employee will perform or when an employee can take breaks. The Employee Count Graph in the Task View shows the total number of employees scheduled for each time frame on a selected date.

With Snap Schedule software, you can easily find the right employees for an open shift based on position, skill, availability, labor cost, work hour limits, seniority, and other criteria.

Save time and speed up shift rotations with pre-designed schedule plans

Snap Schedule comes with pre-designed schedule plans for fixed and rotating compressed work week, 8, 10, 12, and 24-hour work schedules that meet scheduling needs for virtually all shift-based businesses. You can select shift patterns, preview shiftwork schedules, and adapt them to fit your unique requirements.

You can define as many time-off reasons as you like and simply drag and drop a reason onto the schedule planner to mark when an employee will be on training or absent. Snap Schedule software keeps you up-to-date on who will not be coming in to work and why. Its comprehensive reports provide details on planned vacation, training, and time off hours for any date range you select.

Keep scheduling and employee information in one place for easy access

It’s easy to insert ID photos as well as employee contact information, authorized work locations, skills, availability, and work hour constraints into employee records. Use the 25 custom fields to store anything you like – from start dates, review dates, training dates, certification renewal dates to radio call handles.

Compile time sheet data and pass the information to payroll

As you create shift assignments, Snap Schedule software automatically sums up employees’ work hours, calculates labor costs, and provides detailed cost reports so you can make sure you are on budget. Adjust the shift’s scheduled start and end times to reflect the actual time worked and instantly see the revised hours and costs. Add notes and reasons to record or explain deviations and then use Snap Schedule’s extensive reports to provide time card data for payroll processing.

FREQUENTLY ASKED QUESTIONS

Snap Schedule is a single-user desktop application that stores its data in a single SQL Server Compact Edition schedule file for convenience. Although the schedule file can be as large as 4GB, only one user can change its contents at a time. If the schedule file is located on a network and there are multiple users trying to access the schedule file, only the user who first opens the file will have total read/write control over the file contents. Other users can only open the file in Read-Only mode and cannot make changes to the file. This behavior is typical in Microsoft Office applications like Excel where a single user will work on a file and pass it on to others to review and edit.

Snap Schedule Premium is an enterprise-level software product, designed for multiple schedulers working concurrently and accessing the same information from anywhere. It has all the features in Snap Schedule and stores its data in a scalable Microsoft SQL Server database that can be located on a computer in your local area network, or hosted on the Web. Snap Schedule Premium also works with in-the-cloud database services like Microsoft SQL Azure™ that allow easy access to a highly reliable and scalable database from anywhere, using just a standard Internet connection. Your schedulers can work from diverse geographical locations and can instantly access and update scheduling data concurrently.

Not at all. You can schedule an unlimited number of employees, shifts, and time-off requests. Snap Schedule lets you create as many schedule databases as you like.

Yes! Snap Schedule keeps track of employee availability, skills, work hour preferences and alerts you to potential scheduling conflicts. Filling an open shift or finding a replacement is easy. Simply specify your criteria and Snap Schedule will present a list of qualified employees for your shift planning purposes.

Yes. The E-mail Schedules wizard lets you e-mail shift assignment schedules to all or selected employees. Each e-mail can contain the employee’s personal schedule or schedule information of all selected employees. You have the option of including an iCalendar formatted file that contains the employee’s personal schedule so your employees can import their schedules into their calendar programs or PDAs.

Yes. You can have as many locations as you like. A location is a work site or a place where the shift is performed. You can authorize your employees to work at certain locations but not others. Snap Schedule will alert you when an employee is scheduled to work at a location where he/she is not authorized to work.

Snap Schedule is licensed on a per-computer basis. Per-computer licensing means a valid license must be obtained for each computer that runs or accesses the software, whether you run the software directly on the computer or through another computer such as a terminal server that allows the software to be accessed remotely. For examples, if you want to install Snap Schedule and run it on three computers, you will need to buy three licenses, one for each computer. If you want to install Snap Schedule on a Citrix or Windows terminal server and access it from three remote computers, you will need to purchase three licenses.

Your cost for a single PC license (one copy of Snap Schedule) is $450. If you plan to run Snap Schedule on multiple computers for your business, you will need multiple licenses. Visit our online store for the latest pricing information. There, you can place an order and pay for it with a credit card. Once we receive your online order, you will receive via e-mail a product key to unlock the 30-day evaluation software you currently have installed on your machine and turn it into a full, permanent license. Volume discounts are available for large volume purchases. Please contact BMS at (800) 450-4230 or (714) 661-5954 for volume pricing.

Snap Schedule is a Windows-based application and on a Mac, you have several options for installing software that allows you to run Windows and Windows applications:

– Use Apple’s Boot Camp to dual-boot between OS X and Windows. This approach provides the most compatibility with Windows software and peripherals but does not allow you to run Windows and Mac OS X applications at the same time.

– Run Windows in a virtual machine within OS X using Parallels Desktop, VMware Fusion, or VirtualBox. This method will allow you to run Mac and Windows applications concurrently, though the virtual machine does not support as much Windows functionality as a dual-boot configuration.

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